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The Glossary of Meeting Terms describes terminology and acronyms related to meetings and all the activities we do in those meetings. We've gathered this information from far and wide, so enjoy! And hey — if you have corrections or additions, please don't hesitate to contact us!

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A

Accessible software is designed to work for people who experience disabilities, such as visual, hearing, motor, or cognitive impairments, and who may access software using an assistive device. Lucid Meetings strives to deliver accessible software for meeting management and productivity.

Automated review is a feature in Lucid Meetings that allows meeting participants to view a compilation of action items or notes together in a meeting. For example, a facilitator could set up the last agenda item to include a Smart List—which would automatically collect and display all action items from that meeting—for participants to review together and reach agreement before the meeting is adjourned.

B

A board portal is a secure software application or website designed explicitly for the purpose of facilitating communication between directors and the company. The current generation of board portals supports information exchange and captures the process both during meetings and between meetings.

C

A conference call is an audio call in which multiple participants all join the same call at the same time. Most commonly, people join conference calls by dialing a shared conference number on their phones. In recent years, the term conference call has also been used to describe group calls held by computer using software like Skype, UberConference, and other computer-based audio technologies. A conference call that includes real-time video of participants is called a video conference, and...

Connectivity describes the ability of individuals to connect to the Internet using computers and mobile devices. Connectivity problems are more noticeable and have a greater negative impact on online meetings than on most other forms of Internet use. Connectivity issues are especially noticeable when using computer audio or video conferencing.

G

Group decision support software helps organizations make decisions using best-practices at scale. Group decision support software features include support for large-scale brainstorming, idea grouping and refinement, ranking, sorting, voting, and otherwise prioritizing alternatives. Advanced applications also includes detailed reporting and sophisticated tools for analyzing input from large communities.

While teams may use group decision support software during a meeting or workshop,...

I

An integration is the practice of combining individually tested software and hardware components in a way that makes them easy to use together. Most meeting technology is integrated with other technologies, such as calendar systems, document repositories, project management systems, and more.

L

Live Cast is a term that describes the process of broadcasting real-time, live video footage or video feed to an audience accessing the video stream over the Internet.

M

Meeting management software helps individuals and teams plan, organize, run, and record results during meetings. Common meeting productivity features include scheduling and invitations, agenda building and distribution, note-taking during meetings, timers, action item and decision tracking, and minutes generation. Lucid Meetings is an acknowledged leader in the meeting productivity space.

There are two meeting technologies commonly referred to as meeting polls.

A meeting scheduling tool that allows meeting organizers to ask attendees which days and times they are available to meet. A question posed to attendees during a meeting designed to increase engagement. Everyone answers at the same time, often using mobile polling applications or poll features built into web conferencing software.

S

Screen sharing occurs when one person on a computer device can see what another person is doing on their computer. The screen sharing can give the person watching the other computer the ability to view and control what occurs on the other computer through their own computer.

A speaker queue is an online tool that allows meeting attendees to request to speak by virtually “raising their hand" and get into a queue. They are each subsequently given the floor to speak or present without distraction from others.

V

Video conferencing is a technology that allows users in different locations to hold face-to-face meetings. The technology is convenient for participants in different cities or countries because it saves the time and expense associated with business travel.

W

Web conferencing software makes it possible for people to hold meetings, training sessions, and webinars using the Internet. Web conferencing software features, such as those provided by Cisco WebEx, GoTo Meeting, and others, are designed to solve communication problems, making it possible for people to see each other using video conferencing, hear each other using audio conferencing, and share material such as presentations, computer screens, and chat messages. Web conferencing software...