The Glossary of Meeting Terms describes terminology and acronyms related to meetings and all the activities we do in those meetings. We've gathered this information from far and wide, so enjoy! And hey — if you have corrections or additions, please don't hesitate to contact us!
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Neutrality is often considered a desirable trait for meeting facilitators, who seek to stay unbiased about the meeting content and the outcome of any decisions. A neutral facilitator pays attention to the meeting process and seeks to ensure everyone has an opportunity to contribute to the discussion but does not work to influence the decision in favor of one option or another.
The Nominal Group Technique is a structured process for generating ideas and prioritizing the preferred options. First, the leader asks an open-ended question. Everyone silently writes down replies on individual notes (see Silent Brainstorming). After a set time, the group then shares ideas one at a time. All ideas are posted, then everyone in the group ranks their top 5 (or another predetermined number) independently. The rankings are then shared and tabulated to reveal which options the...
Meeting norms are the standards of behavior expected from those in a team and during a meeting. Unlike a working team agreement, which covers the tools and processes a team will use when working together, norms primarily express the group's values. This includes topics such as how people take turns speaking, how to handle conflict, and expectations about meeting preparation. Meeting norms are also known as ground rules.
Notes, or meeting notes, are the written proceedings of a meeting. Notes can be public or private, and they are typically sent to the attendees just after a meeting. Also see Meeting Minutes.
A notification is something written or printed that alerts people about an upcoming event, like an email that notifies participants about an upcoming meeting. Some formal meetings, such as board meetings, committee meetings, and those meetings subject to Open Meeting laws, have rules that say how far in advance notification must be provided before the meeting can be held.