Last Modified: November 1, 2015
"Lucid Meetings Services" include our:
- Subscription Services
but does not include:
- Third Party Services. These are third party services that you may choose to integrate with Lucid Meetings services. You should always review the policies of third party services to make sure you are comfortable with the ways in which they collect and use your information.
A "Device" is any computer used to access the Lucid Meetings Services, including without limitation a desktop, laptop, mobile phone, tablet, or other consumer electronic device.
"Content" means any information or data that you upload, submit, post, create, transmit, store or display using Lucid Meetings Services.
"Personal Information" means information that may be used to readily identify or contact you as an individual person, such as: name, address, email address, or phone number. Personal Information does not include information that has been anonymized such that it does not allow for the ready identification of specific individuals.
"Websites" means Lucid Meetings's websites, including but not limited to lucidmeetings.com, blog.lucidmeetings.com, and any related websites, sub-domains and pages.
How we collect Information
Information you provide to us
We collect the following information:
Account and Profile Information: We collect information about you and your company as you register for an account, create or modify your profile, make purchases through, use, access, or interact with the Lucid Meetings Services (including but not limited to when you upload, download, collaborate on or share Content). Information we collect includes:
- Contact information such as name, email address, mailing address, and phone number
- Billing information such as credit card details and billing address
- Profile information such as a username, profile photo, and job title
- Preferences information such as notification and marketing preferences
You may provide this information directly when you enter it in Lucid Meetings Services.
Content: We collect and store Content that you create, input, submit, post, upload, transmit, store or display in the process of using our Products or Websites. Such Content includes any Personal Information or other sensitive information that you choose to include.
Other submissions: We collect other data that you submit to our Websites or as you participate in any interactive features of the Lucid Meetings Services, participate in a survey, contest, promotion, sweepstakes, activity or event, apply for a job, request customer support, communicate with us via third party social media sites or otherwise communicate with us. For example, information regarding a problem you are experiencing with a Lucid Meetings product could be submitted to our support system.
Information we collect from your use of Lucid Meetings Services
Analytics Information from Website and Products: We collect analytics information when you use our Websites and Products to help us improve our products and services. In the Products, this analytics information consists of the feature and function of the Lucid Meetings Service being used, the associated domain name, the username and IP address of the individual who is using the feature or function (which will include Personal Information if the Personal Information was incorporated into the username), the sizes and original filenames of attachments, and additional information required to detail the operation of the function and which parts of the Lucid Meetings Services are being affected.
The analytics information we collect includes elements of Content related to the function the user is performing. As such, the analytics information we collect may include Personal Information or sensitive business information that the user has included in Content that the user chose to upload, submit, post, create, transmit, store or display in an Lucid Meetings Service.
Analytics Information Derived from Content. Analytics information also consists of data we collect as a result of running queries against Content across our user base for the purposes of generating Usage Data. "Usage Data" is aggregated data about a group or category of services, features or users that does not contain Personal Information. For example, we may query Content to determine the most common types of meeting templates that users employ (e.g. what percentage of all meetings are status meetings?) by searching for the most common template names, or we may query Content to determine the average number of attendees in a meeting to help us better understand the composition of our user base.
Though we may happen upon sensitive or Personal Information as we compile Usage Data from Content across user instances, this is a byproduct of our efforts to understand broader patterns and trends. It is not a concerted effort by us to examine the Content of any particular customer.
Products. Lucid Meetings and our third party partners also collect information using web beacons (also known as "tracking pixels"). Web beacons are electronic images that may be used in our Websites or Products or in emails that help us to deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon.
You may be able to opt out of receiving personalized advertisements as described below under “Your Choices.”
Information we collect from other sources
How we use Information we collect
General Uses: We use the Information we collect about you (including Personal Information to the extent applicable) for a variety of purposes, including to:
- Provide, operate, maintain, improve, and promote Lucid Meetings Services;
- Enable you to access and use Lucid Meetings Services, including uploading, downloading, collaborating on and sharing Content;
- Process and complete transactions, and send you related information, including purchase confirmations and invoices;
- Send transactional messages, including responding to your comments, questions, and requests; providing customer service and support; and sending you technical notices, updates, security alerts, and support and administrative messages;
- Send promotional communications, such as providing you with information about services, features, surveys, newsletters, offers, promotions, contests, events and sending updates about your account and meetings; and providing other news or information about us and our select partners. You have the ability to opt out of receiving any of these communications as described below under “Your Choices”;
- Monitor and analyze trends, usage, and activities in connection with Lucid Meetings Services and for marketing or advertising purposes;
- Investigate and prevent fraudulent transactions, unauthorized access to Lucid Meetings Services, and other illegal activities;
- Personalize Lucid Meetings Services, including by providing content, features, or advertisements that match your interests and preferences;
- Enable you to communicate, collaborate, and share Content with users you designate; and
- For other purposes about which we obtain your consent.
Notwithstanding the foregoing, we will not use Personal Information appearing in our Analytics Logs or Web Logs for any purpose. The use of Information collected through our Lucid Meetings Services shall be limited to the purposes disclosed in this policy.
Compiling aggregate analytics information: Because our Services are very configurable, we make extensive use of analytics information (including log and configuration data) to understand how our services are being configured and used, how they can be improved for the benefit of all of our users, and to develop new services. As a result, we generate Usage Data from web logs and analytics logs, including the Content elements captured in such logs, and from the Content stored in the Websites and Services.
Information sharing and disclosure
We will not share or disclose any of your Personal Information or Content with third parties except as described in this policy. We do not sell your Personal Information or Content.
Your Use: When you use Lucid Meetings Services, Content you provide will be displayed back to you. Certain features of Lucid Meetings Services allow you or your administrator to make some of your Content public, in which case it will become readily accessible to anyone. We urge you to consider the sensitivity of any data you input into Lucid Meetings Services.
Collaboration: As a natural result of using Lucid Meetings Services, you may create Content and grant permission to other Lucid Meetings users to access it for the purposes of collaboration. Some of the collaboration features of Lucid Meetings Services display your profile information, including Personal Information included in your profile, to users with whom you have shared your Content. Where this information is sensitive, we urge you to use the various security and privacy features of the Lucid Meetings Services to limit those who can access such information. Your sharing settings may make any Information, including some Personal Information, that you submit to the Lucid Meetings Services visible to the public, unless submitted to a restricted area.
Access by your Enterprise system administrator and Account Owner: You should be aware that the administrator of your instance of Lucid Meetings Services may be able to:
- access information in and about your Lucid Meetings Services account;
- access communications history, including file attachments, for your Lucid Meetings Services account;
- disclose, restrict, or access information that you have provided or that is made available to you when using your Lucid Meetings Services account, including your Content; and
- control how your Lucid Meetings Services account may be accessed or deleted.
Lucid Meetings Community: Our Websites offer publicly accessible community services such as blogs, forums, and bug trackers. You should be aware that any Content you provide in these areas may be read, collected, and used by others who access them. Your posts may remain even after you cancel your account. To request removal of your Personal Information from the Lucid Meetings Community, please contact us using the information listed at the end of this policy. In some cases, we may not be able to remove your Personal Information, in which case we will let you know if we are unable to and why.
Service Providers, Business Partners and Others: We work with third party service providers to provide website, application development, hosting, maintenance, back-up, storage, virtual infrastructure, payment processing, analysis and other services for us. These service providers may have access to or process your Information for the purpose of providing those services for us. Some of our pages utilize white-labeling techniques to serve content from our service providers while providing the look and feel of our site. Please be aware that you are providing your Information to these third parties acting on behalf of Lucid Meetings.
Testimonials: We may display personal testimonials of satisfied customers on the Lucid Meetings Services. With your consent, we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us using the information at the end of this policy.
Compliance with Laws and Law Enforcement Requests; Protection of Our Rights: We may disclose your Information (including your Personal Information) to a third party if (a) we believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or governmental request, (b) to enforce our agreements, policies and terms of service, (c) to protect the security or integrity of Lucid Meetings's products and services, (d) to protect Lucid Meetings, our customers or the public from harm or illegal activities, or (e) to respond to an emergency which we believe in the good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
Business Transfers: We may share or transfer your Information (including your Personal Information) in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. You will be notified via email and/or a prominent notice on the Lucid Meetings Services of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.
Aggregated or Anonymized Data: We may also share aggregated or anonymized information that does not directly identify you with third parties.
With Your Consent. We will share your Personal Information with third parties when we have your consent to do so, usually at your request.
Information we do not share
We do not share Personal Information about you with third parties for their marketing purposes (including direct marketing purposes) without your permission.
Data storage, transfer and security
Lucid Meetings hosts data with hosting service providers in the United States. The servers on which Personal Information is stored are kept in a controlled environment. While we take reasonable efforts to guard your Personal Information, no security system is impenetrable and due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers. In addition, we cannot guarantee that any incidentally- collected Personal Information you choose to store in Websites or Products are maintained at levels of protection to meet specific needs or obligations you may have relating to that information.
Where data is transferred over the Internet as part of a Website or the Lucid Meetings Service, the data is encrypted using industry standard SSL (HTTPS).
You may opt out of receiving promotional communications from Lucid Meetings by using the unsubscribe link within each email, updating your email preferences within your Lucid Meetings Service account settings menu, or emailing us to have your contact information removed from our promotional email list or registration database. Although opt-out requests are usually processed immediately, please allow ten (10) business days for a removal request to be completed. Even after you opt out from receiving promotional messages from us, you will continue to receive transactional messages from us regarding Lucid Meetings’s Services. You can opt-out of some notification messages in your account settings.
Accessing and updating your information
You may correct, update, amend, or remove your Personal Information in your account settings. Alternatively, you may contact our support team, or contact us by postal mail using the address listed at the end of this policy, and we will make the requested modification on your behalf. We will respond to your request for access within 30 days.
You can remove most Content using editing tools associated with that Content. In some cases, you may need to contact your administrator to request they remove the Content. You can contact us to request removal of Personal Information from Lucid Meetings Community services.
You or your administrator may be able to deactivate your Lucid Meetings Services account. If you can deactivate your own account, you can do so in your account settings. Otherwise, please contact your administrator. To deactivate an account made for you without authorization, please contact us at the contact information at the end of this policy.
We will retain your account information for as long as your account is active, or as reasonably useful for commercial purposes or as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. If your account is managed by an administrator, that account administrator may have control with regards to how your account information is retained and deleted.
Our policy towards children
Lucid Meetings Services are not directed to individuals under 13. We do not knowingly collect Personal Information from children under 13. If we become aware that a child under 13 has provided us with Personal Information, we will take steps to delete such information. If you become aware that a child has provided us with Personal Information, please contact our Support Services immediately.
If you are visiting from the European Union or other regions with laws governing data collection and use, please note that you are agreeing to the transfer of your Personal Information to the United States to us. By providing your Personal Information, you consent to any transfer and processing in accordance with this Policy.
Contact UsLucid Meetings
1800 SW 1st St., Suite 606
Portland, OR 97201
Lucid Meetings is a service of Second Rise, LLC.