Decision Making Meetings

You can find an introduction to Decision Making Meetings in Chapter 26 of Where the Action Is. These resources will help you plan, run, and troubleshoot the specific Decision Making Meetings your team needs.

Definition

A Decision Making Meeting is used by teams when they need to formally agree on a significant decision and secure commitment to act on that decision.

Questions Answered

Given the options before us, which one do we choose and why?
Who is responsible for the next step?

Examples

New Hire Decision
Go/No-Go Decision
Logo Selection
Final Approval of a Publication

Purpose

To decide between two or more options.
Secure commitment to enact the decision.

Work Outcomes

A documented decision.
Clarity about who will take the next steps.
Documented messages to share with others about the decision.

Human Outcomes

Understanding of the possible options and decision criteria.
Awareness of how the rest of the team feels about the decision.
A feeling that opinions and concerns were considered fairly (or not).

Meeting Agenda Templates and Guides

	Defining Decision-Making Criteria Beatrice Briggs - How to Establish Decision-Making Criteria with a Group This meeting agenda template helps teams clarify the scope of an upcoming decision, the information they'll need to gather about each option they consider, and the criteria they'll use to evaluate these option. Use this template as a guide to help you prepare... [ more ]
	Making a Decision by Consensus Richard Lent, Ph.D. - How to Run a Decision-Making Meeting True consensus is something we value for its ability to unite a group around a particular decision. Too often, however, all we achieve is false consensus in which participants don’t share their concerns and the leader presumes to have everyone’s support. Later, however, the... [ more ]
	Monthly + Anytime Decision Making Elise Keith - How to Run a Decision-Making Meeting This meeting agenda template explains how to prepare for and run a solid decision making meeting. This straightforward process walks your team through the critical decision making steps. It doesn’t rely on any specific analytical frameworks or fancy group exercises. You can run... [ more ]
	Reaching Decisions by Consent and Compromise Richard Lent, Ph.D. - How to Run a Decision-Making Meeting An effective meeting should build alignment and commitment to any decisions. Different approaches to reaching decisions can be more/less useful in building commitment. And different approaches require different meeting actions. Consent and compromise are two of these ways of... [ more ]
	Using the Group to Consult to the Final Decision Maker Richard Lent, Ph.D. - How to Run a Decision-Making Meeting Here you ask for the group’s input to shape a decision you are about to make. You propose a decision and gather the group’s reactions. This is an effective approach when you want to test some draft decision with the hope of modifying and improving it before deciding on its final... [ more ]

Lucid Blog Posts

6 Reasons Most Efforts to Fix a Bad Meeting Culture Fail and How You Can Beat the Odds

Elise Keith (2019). At Lucid Meetings, our mission is to make it easy for teams to run successful meetings every day. Teaching teams the skills they need to run successful meetings seems like an obvious way for us to fulfill this mission, which is why we've now opened our first courses to students. We opened Meeting School now because, after over a decade of research and work with high-performing organizations, we know what works.

How to Prevent the Opinion Wars That Derail Decision Making

Beatrice Briggs (2019). One of the most important reasons for holding a meeting is to make decisions. Yet too often, the decision-making process degenerates into a battle between competing points of view. Participants become polarized, entrenched in their positions and paralyzed by their disagreements. Unable to resolve the conflict, the group often makes a decision that everyone says they can live with, but that no one really supports. Or worse, no decision gets made at all, and the group misses the opportunity to take positive collective action. If the leader opens a decision-making session declaring that “all ideas are welcome” and then counters the proposed solutions with previously unannounced constraints or criteria, participants may justifiably feel angry that this information was not shared at the beginning of the discussion.

How to Create a Decision Matrix with Your Team (and why you need one!)

Tammy Adams Spann (2018). Have you ever given your opinion and had it implemented as a decision? Worse yet, have you made a decision only to have it overridden by someone higher up the food chain?

Making Decisions in Meetings

Elise Keith (2017). We are not always master of our decisions. More and more, research shows that we make decisions not with logic, but automatically in response to millennia of conditioned reflexes. We decide based on past experience with failure and success, regardless of whether that experience applies to the current moment.

Getting Work Done in Meetings: Structures for Success

Richard Lent, Ph.D. (2016). As a leader, you can choose to make your meetings more effective by understanding how to structure them and when to hold them to accomplish real work together. Effective meeting structure is the key.

Glossary of Meeting Terms

Technique

2x2 Matrix

The 2x2 Matrix is a decision support technique where the team plots options on a two-by-two matrix. Known also as a four blocker or magic quadrant, the matrix diagram is a simple square divided into four equal...

Criteria Matrix

A criteria matrix is a valuable decision-making tool that is used to assess and rank a list of options based on specific criteria. For example, the simplest criteria matrix will compare the Pros and Cons of each...

Decision Tree Analysis

A decision tree is a decision-making aid that compares options by projecting what the expected outcome of each choice might be. Teams that use a decision tree often draft the tree together in a meeting on a...

Dialectical Inquiry

Dialetical inquiry is a group decision-making technique that attempts to combat group think. The practice reportedly originated with Plato, who asked his students to consider both the thesis and antithesis to any...

Dot Voting

Dot voting is a fast and easy polling system used to bring out a group's opinions regarding the highest priority items on a list. The technique is called “Dot Voting” because, in face-to-face meetings, votes are cast...

Gradients of Agreement

The Gradients of Agreement is a group decision support tool described in The Facilitator's Guide to Participatory Decision Making. It spells out an 8-point scale for expressing support for a decision. Whole-hearted...

Influence Diagrams

An Influence Diagram is a compact, graphical way to look at the factors involved in making a decision. Influence diagrams show how the decisions, variables at work, and desired outcomes relate to one another, which...

MultiVoting

Multivoting is a technique used to take a long list of possible solutions and either narrow it to a smaller list by priority or reduce it to a final selection. Each person in the group gets a set number of votes, and...

Rational Decision Making Model

The Rational Decision-Making Model describes the steps a group would take when making a logical decision. The steps are designed to reduce the impact of biases, logical fallacies, and knee-jerk reactions on the...

Vote-Discuss-Revote

The vote-discuss-revote technique helps a group understand differences and discuss them to achieve consensus. Unlike single-round voting, this technique gives everyone an opportunity to advocate for an option they...

General Term

Complex Decision Making

In a complex decision-making situation, there is no obviously correct choice. Instead, there are multiple answers that warrant further experimentation before committing to a single approach.

Compromise (Decision Making)

Teams may use a compromise approach to making a decision when they can't agree on a single answer. The facilitator helps the team identify all points that they agree on to form the basis of the decision. Then,...

Consensus (Decision Making)

Consensus is a decision-making approach that seeks to secure the support of the whole group for the decision at hand. Many people believe that consensus is the same thing as unanimous agreement, but this is not...

Consult (Decision Making)

A consulting decision-making meeting involves a group that provides information and advice to one or more designated decision makers. The appointed decision maker(s) then take responsibility for making the final...

Logical Fallacy

A Logical Fallacy is an invalid argument that relies on emotional tricks rather than sound logic. Many logical fallacies feel and sound persuasive, and they can be especially destructive when used in meetings. Some...

The Water Cooler Test

If a group makes a decision during a meeting and everyone says that they support the decision, but then when they leave the room they talk privately about how they think the decision is flawed, that decision is said...

Voting

Many meetings use voting to evaluate group consensus and confirm decisions. Some votes are formal and binding, such as the votes on a motion during a board meeting or other meeting using parliamentary procedures....

Meeting Type

Pre-Mortem

A Pre-Mortem is a meeting before a project starts in which a team imagines what the project would look like if it succeeded and if it failed. The team then works backward to create a plan to help prevent potential...