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Description of the Template and Guide

This meeting agenda template helps a team find short-term tactical solutions to an urgent problem. The conversation includes time to gain a shared understanding of the problem, but focuses primarily on listing and evaluating possible solutions and the creation of a short- term action plan.

Use this meeting to answer the question:
“What are we going to do about this problem now?”

This design is NOT intended for use during an emergency, nor does it focus on finding the root cause of a problem.

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Related Posts: 
How to Run an Urgent Problem Solving Meeting

12-page Facilitator's Guide with tips, step-by-step instructions, & resources

Meeting Goal

To create a short-term action plan for addressing an urgent problem.


  • Author:  Elise Keith
  • Duration:  depends on the problem
  • Group Size:  10 or fewer
  • Solution Categories:  Project Managers
  • Meeting Types:  What is a Problem Solving Meeting?

Agenda Overview

  1. Situation Report
  2. Solution Goals & Constraints
  3. Brainstorm Solutions
  4. Define Action Plan
  5. Confirm Next Steps

Download the Agenda

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