AI meeting facilitators actively participate in leading a meeting. They direct, observe, interpret, and intervene in the group's process while the meeting is underway. They may help establish and manage the agenda, keep discussions on track, manage time and participation, prompt the group, ask questions, support decisions, and move the group toward its intended outcomes.
Emerging category: This is a new and rapidly developing class of meeting technology. The first working products are now available, while others remain in beta or early development. We have not yet seen a mature field of proven standalone products.
Available and Emerging as of Oct 2026
- Microsoft Teams Facilitator — a shared AI meeting agent that manages agendas and timing, tracks progress, interacts with participants, and captures decisions and tasks during Teams meetings.
- TriLuna — an AI meeting facilitator in beta that manages turn-taking, time, participation, prompts, and meeting structure, with several levels of intervention.
- VoxeNova — an AI facilitator and project intelligence system that keeps meetings on agenda, asks clarifying questions, and structures decisions, risks, requirements, and actions as the conversation unfolds.
- Zed — a specialized voice AI facilitator for structured talent conversations such as performance reviews, stay interviews, onboarding, and development conversations.
What we're watching
Several other approaches are emerging around AI facilitation. Some products aim to take the facilitator role directly, while others act as co-facilitators that advise a human facilitator during the session.
- Facilitable — an AI facilitator for recurring group meetings currently in early development. The proposed product would manage time and participation, remember prior agreements, ask questions, and challenge groups when needed.
- GroupMap Atlas — an AI co-facilitator that privately summarizes participant input, identifies patterns, and suggests questions and next actions to the human facilitator during live GroupMap sessions.
These products measure meeting quality, participation, patterns, and effectiveness. They provide feedback and analytics that help individuals, teams, and organizations understand how their meetings are working and identify opportunities to improve them.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Gender Tally App
- Inspirometer
- Meeting Magpie
- Meeting Science (acquired by Logitech)
- Rate My Meeting
These tools replace recurring status meetings and check-ins with structured asynchronous updates. They prompt team members for updates, collect their responses, and share the results with the group without requiring everyone to meet at the same time.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- EasyUp
- Jell
- Tatsu.io
- Team Snippets
- Timz Flowers
- Volley
These tools help presenters and facilitators involve larger groups in real time through polls, Q&A, quizzes, word clouds, ratings, and other structured audience interactions.
Active as of Oct 5, 2026
- AhaSlides
- Beekast
- Conferences i/o
- DirectPoll
- Kahoot!
- Mentimeter
- MeetingPulse
- Piccles
- Poll Everywhere
- PollUnit
- Quizizz
- Slido
- StreamAlive
- Vevox
- Wooclap
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Mighty Meeting
- Moodlight Team
- slideasy
- SparkUp
- TrainLot
These products help boards and governing bodies prepare for, run, and document formal meetings. Typical features include secure board materials, agendas, minutes, voting and resolutions, approvals, signatures, and governance records.
Active as of Oct 5, 2026
- Aprio
- Boardable
- BoardEffect
- BoardMaps by iDeals
- BoardPAC
- Boardtrac
- Convene
- eScribe
- iBabs
- Nasdaq Boardvantage
- OnBoard
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- CUBoardMembers
- Ebikko Meeting Manager
- iCompass Meeting Manager
- Loomion
- NovusAGENDA
- OurMeeting
These tools help groups generate ideas, organize and evaluate contributions, and make decisions together. Most provide structured activities such as brainstorming, grouping, voting, ranking, or scoring; others use a shared visual workspace to help groups see relationships between ideas and move from discussion toward decisions.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Candor
- Cardboard
- Cloverpop
- Deskle
- Excelway
- GoWall
- IdeaFlip
- NoteApp
- note.ly
- PinUP
- Powernoodle
- SAFe Collaborate
- Scrumblr
- Shuffleboard
- TelloMind
- That 1 Idea
- ThinkTank
These tools suggest questions and short activities facilitators can use to open meetings, help participants connect, or start useful conversations.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Hypercontext Meeting Question Bot
- Range Ice Breakers
These products help teams organize meeting agendas, capture meeting notes, track action items, and search past meeting records. Some include templates and instructions for running specific types of meetings, analytics and reporting, and support for running facilitated in-meeting activities.
Active as of Oct 5, 2026
- AgendaWorx
- Beenote
- Fellow
- Magic Minutes
- MeetingKing
- Meet Kairos
- SEMYOU Minutes
- Stratsys Meetings
- WEDO
- Yabbu
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Adjourn
- Circl.es
- Docket
- ecuria
- FacilitatePro
- Hugo
- Hypercontext (acquired by Workleap and discontinued as a standalone product)
- Lucid Meetings software
- Meeting Decisions
- Meet Notes
- Meeting Result
- Meeting Sense
- Meeting Sift
- Meetings by Spruce
- Minute It
- Pinstriped
- Sesh
- Sherpany (acquired by Datasite)
- Symm
- Teeming
These products capture what happens during meetings and turn the conversation into a useful record, such as transcripts, notes, summaries, decisions, action items, and searchable meeting history.
Unlike Meeting Management and Board & Governance Meeting Software, these tools focus primarily on documenting and interpreting the conversation rather than planning, structuring, and administering the meeting itself.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Acta
- Acrossio KnowLedger
- Dive
- Hendrix
- Tariy.ai
- Wordcab
These physical tools help facilitators make participation, feedback, and group thinking visible during in-person meetings and workshops.
Active as of Oct 5, 2026
Discontinued or Absorbed
- None currently listed
Note: this list could get crazy long, as there are all kinds of props you can use in meetings. Markers, sticky notes, pipe cleaners, bells, timers, and many other awesome general purpose supplies could go here. Instead, we're limiting the list to products solely designed to support collaborative group processes and meetings.
These tools help managers and employees prepare for and run effective one-on-one meetings. Features typically include shared agendas, conversation prompts, notes, goals, feedback, and follow-up tracking.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Hypercontext (acquired by Workleap and discontinued as a standalone product)
- Lead Honestly
- SoapBox (became Hypercontext)
These tools let participants shape the agenda during a meeting by proposing, prioritizing, and selecting topics for discussion in real time.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- None currently listed
These tools help teams run retrospective meetings: structured conversations where participants reflect on recent work, identify what worked and what didn't, and agree on improvements to try next.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Retrospect
These tools help people find a time to meet. Some coordinate availability across calendars, while others provide booking pages, time-zone tools, or more automated approaches to scheduling meetings.
Active as of Oct 5, 2026
- AppointmentCore
- Calendly
- Doodle
- Every Time Zone
- FreeBusy
- Meet-O-Matic
- Meeting Planner by timeanddate.com
- OnceHub
- Remeet
- TeamCal AI
- World Time Buddy
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Clara (Clara Labs scheduling service discontinued)
- Clockwise (shut down March 27, 2026)
- Jifflenow (acquired by Cvent)
- Pick
- ScheduleOnce (became OnceHub)
This compilation of meeting technologies focuses primarily on software products. There are also hundreds of hardware products designed for meetings. Here are a few particularly useful or interesting examples.
Interactive Displays and Room Systems
- Avocor
- Barco ClickShare
- Cisco collaboration devices
- Microsoft Surface Hub
- Samsung Interactive Displays
- SMART Board
- Vibe Board
Smart Cameras and Audio Equipment
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Double Robotics
- Google Jamboard Interactive Display (discontinued in 2024)
- Kubi / Revolve Robotics
- NEC InfinityBoard
These platforms support larger online and hybrid events such as conferences, summits, trade shows, and expos. In addition to live sessions, they typically provide event registration, agendas, networking, sponsor or exhibitor spaces, attendee engagement, and event analytics.
Active as of Oct 5, 2026
- Airmeet
- Brandlive
- Brazen
- CrowdComms
- Events.com Virtual (formerly Remo)
- Fourwaves
- Gatherly
- InvitePeople
- Notified
- RingCentral Events (formerly Hopin)
- Swapcard
- vFairs
- Virbela
- Whova
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Backstage Networks Virtual Events
- Digitell
- Glisser
- Hopin Events (now RingCentral Events)
- Hubb (acquired by Notified)
- INXPO
- Moot
- Party.Space
- Pathable
- Pine
- Remo (now Events.com Virtual)
- Run The World (acquired by EventMobi)
- Socio (now Webex Events)
- Streamforce One
- Veertly
- VirtWay Events
- Welcome
These products create persistent virtual spaces where distributed teams can work, meet, and interact throughout the day. They recreate some of the presence, movement, spontaneous conversation, and shared sense of place found in a physical office.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Around (acquired by Miro; standalone product discontinued in 2025)
- BlueJeans Virtual Workspace
- Bramble
- Filo
- Glue
- InSpace
- Kino
- meetingRoom.io
- MeetingVR
- ohyay
- Party.Space
- Remotion
- thing
- Topia
- Welo
- Wonder (discontinued in 2023)
- Zoi Meeting
These products provide a shared digital whiteboard for drawing, writing, and working visually together, much like a physical whiteboard in a meeting room.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- FlatFrog Board
- Freehand by InVision
- Google Jamboard (discontinued December 31, 2024)
These products provide the foundational communication support for people meeting online. Core features include support for audio or video conferencing, screen sharing, chat, and session recording. Some conferencing companies focus on serving teams, some focus on large-scale broadcasts, and some support a range of use cases.
Active as of Oct 5, 2026
- Adobe Connect
- ClickMeeting
- Demio
- Discord
- eWebinar
- eyeson
- Google Meet
- GoTo Meeting
- Intermedia AnyMeeting
- Jami
- Jitsi Meet
- Lifesize
- MaestroConference
- MegaMeeting
- Microsoft Teams
- Mikogo
- Pexip
- TheraPlatform
- Vidyo / Enghouse Video
- Webex
- WebinarJam
- Whereby
- Wire
- Zoom
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- BlueJeans (discontinued by Verizon, 2024)
- ezTalks
- Fuze (acquired by 8x8; fully decommissioned December 2025)
- Highfive (acquired by Dialpad, 2020)
- join.me
- MyRoom HPE
- Onstream Meetings
- PGi GlobalMeet
- PGi Webcasting
- ReadyTalk
- Room.sh
- Talky
These products help workshop facilitators design workshops. Most include a library of workshop activities with detailed instructions and example timing that facilitators can add to their designs.
Active as of Oct 5, 2026
AI-native: AI is fundamental to how this product works. Products that add AI features to an otherwise functional product are not marked.
Discontinued or Absorbed
- Axis (closed January 2022)
- Butter (acquired by Miro and discontinued as a standalone product, 2026)
- Talk Social
- Toasty.ai
