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A Framework for Successful Project Retrospectives

How to Run a Project Retrospective

This meeting agenda template helps teams learn from project successes and failures together, and commit to change based on what they learned. Use this template as a starting place when designing your next project retrospective, and adapt the agenda to fit your team.

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How to Lead a Successful Project Retrospective Meeting

16-page Facilitator's Guide with tips, step-by-step instructions, & resources

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Meeting Goal

Review the project and identify key learnings that we can use to improve how we work going forward.


  • Author:  Elise Keith
  • Duration:  1 to 3+ hours
  • Group Size:  15 or fewer
  • Solution Categories:  Project Managers
  • Meeting Types:  Action Review Meetings

Agenda Overview

  1. Welcome
  2. Project Review
  3. What did we learn?
  4. Successes
  5. Challenges
  6. Other Insights
  7. Priorities: What matters most?
  8. Changes to Make: Action Planning
  9. Closing

Download the Agenda

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